Your company is operating in the e-commerce sector and you would like to focus on the cross-border expansion of your business?
We provide accounting services tailored to the objectives and requirements of your company.
Try out our customized cooperation price calculator for online stores.
E-commerce businesses face unique financial requirements, as they often operate in markets with different requirements in different countries. So you can focus on increasing the visibility of your e-commerce store and growing your business
We provide accounting services tailored for e-commerce businesses, which include:
- 30-minute complimentary consultation.
- Access and user rights to accounting software such as Merit Aktiva, CostPocket, Uku; pre-configuration of programs and user instructions.
- Value Added Tax registration in Estonia, Germany, and the United Kingdom.
- Consultation regarding compliance with the One-Stop Shop special regime and filing of declarations.
- Monthly accounting services.
For any inquiries regarding e-commerce accounting or to learn more about our services, please do not hesitate to contact us to discuss how the Aaroni team can assist you.
Important to know
For Estonian companies engaged in cross-border e-commerce, compliance with EU VAT regulations is crucial. The place of supply of goods is determined by the location of the goods at the time of delivery.
For example, if an Estonian company sells on the Amazon platform and the goods are located in a warehouse in Germany or the UK, it must be registered for VAT in both countries.
We offer registering your Estonian company as a VAT payer in the following countries:
- Estonia
- Germani
- UK
Estonian companies that sell goods to consumers in EU member states on Amazon or on their own websites using the Woocommerce and Shopify platforms are required to register for VAT if total sales to other member states exceed 10,000 euros.
This means that a company must register for VAT in Estonia and comply with the VAT regulations of the other Member States where they sell their goods. Once registered, companies must ensure that they comply with the VAT regulations of each Member State where they sell their goods.
The VAT obligations of other Member States are fulfilled through the OSS special scheme. This scheme allows companies to declare and pay all VAT through the Estonian Tax and Customs Board, simplifying the VAT compliance process for companies selling goods in several Member States. For small sellers, the OSS special scheme can be a cost-effective and efficient way to comply with VAT rules in several Member States. By registering for VAT and fulfilling their VAT obligations through the OSS special scheme, Estonian companies can ensure compliance with the VAT regulations of other Member States and avoid costly penalties.
We value transparent and comprehensive price policy
Try our service fee calculator above and order the package or schedule a meeting to ask for more.
price list
How the Accounting Service Fee Is Calculated
The price of accounting services is primarily based on the monthly workload, which is determined by the number of accounting entries per month and any additional services requested by the client.
Accounting entries include all data processed in bookkeeping, such as purchase invoices, sales invoices, bank statement lines, and similar items.
- For non–VAT registered clients, typically 1 document = 2 entries
- For VAT registered clients, typically 1 document = 3 entries
- 1 bank statement line = 2 entries
Additional services include all tasks that are not part of the regular monthly bookkeeping (e.g. payroll accounting, preparation of reports, special assignments, etc.).
Example price for a non–VAT registered client
25 bank statement lines, 3 sales invoices, 22 purchase invoices, no payroll.
- 25 bank statement lines × 2 entries = 50 entries
- 3 sales invoices × 2 entries = 6 entries
- 22 purchase invoices × 2 entries = 44 entries
Total: 100 entries per month
Base fee calculation:
- up to 63 entries are included in the minimum fee → 49 €
- remaining entries: 100 − 63 = 37 entries
- 100 entries fall into the 64–150 range → 0.70 € per entry
Additional amount:
37 × 0.70 € = 25.90 €
Total base fee: 49 € + 25.90 € = 74.90 € (+ VAT)
Example price for a VAT registered client
70 bank statement lines, 15 sales invoices, 55 purchase invoices, 2 employees (payroll accounting adds 40 entries)
- 70 bank statement lines × 2 entries = 140 entries
- 15 sales invoices × 3 entries = 45 entries
- 55 purchase invoices × 3 entries = 165 entries
- payroll entries and taxes = 40 entries
Total: 390 entries per month
Base fee calculation:
- up to 63 entries are included in the minimum fee → 49 €
- remaining entries: 390 − 63 = 327 entries
- 390 entries fall into the 301–500 range → 0.60 € per entry
Additional amount:
327 × 0.60 € = 196.20 €
Total base fee: 49 € + 196.20 € = 245.20 €
Payroll service:
2 employees × 8 € = 16 €
Total service fee: 261.20 € (+ VAT)
price list
Base Price
| Amount | Price |
|---|---|
| 0-63 | 49 €/month |
| 64-150 | 0,70 €/entry |
| 151-300 | 0,65 €/entry |
| 301-500 | 0,60 €/entry |
| 501-1000 | 0,55 €/entry |
| 1001-... | 0,50 €/entry |
Base price includes
- Checking and entering source documents
- Transmission and receipt of e-invoices
- Submission of Estonian VAT declaration
- Preparation of payment orders with the Internet bank Merit Aktiva interface
- 0,5 hour consultation
- Monthly balance sheet and income statement (by e-mail)
- Use of Merit Aktiva sales module
- Costpocket 1 user for taking pictures of paper documents
SALARY CALCULATION INCLUDES
- TSD Annex 1 and 2 submission
- Payslips to employees emails
- Preparation of payment orders to the Internet bank with the Merit Aktiva interface
AP CALCULATION INCLUDES
- Use of the Bill.me environment for the transmission and communication of readings
- Calculation based on apartments and readings
- Billing and payment history in the Bill.me portal
- Sending reminders to debtors
- Preparation of payments in the Internet bank
price list
Additional Services
Feedback from our valued customers
Here's what our clients say about our tech-driven accuracy and human expertise.
Outstanding
It truly stands out as one of the best. They addressed every question I had, expertly managed all my invoices, and consistently strived to provide the best service possible.
Punctual and helpful
I have been using Aaroni services for about 1 year now. I am very satisfied with the service quality. They are punctual and always answer inquiries in a timely manner. You will always get support that you need, especially when ramping up your company and when you are still uncertain how certain processes work, Aaroni is here to help.
Professional and detail oriented
Been working with Aaroni for the past 2 years and they are very detail oriented, tech-savvy, great communication skills and very professional.
Highly skilled and supportive
We highly recommend Aaroni Accounting Services. They have a team of professional accountants with high skills, that are always ready to support us where needed. They arrange our Estonian company TAX, VAT and administration, and since recently our EU OSS administration for cross border sales. We believe that the prices at Aaroni are very fair compared to other providers available.
Accurate and responsive
I’ve been using Aaroni Accounting Service. Their team is very responsive and knowledgeable in accounting stuff and also very accurate in their work! In addition to being patient with me, they gave me advice that was helpful.
Trustful and solution oriented
I received legal address, contact person, accounting and e-invoice services from them. Despite researching for about 3 months, none of the companies I found could provide convincing answers to my questions. But Aaroni patiently listened to all my questions and came up with solutions. Now I feel comfortable and entrust myself to them.
Useful information and tips
We have compiled practical and up-to-date information and lots of advice on accounting, taxation, e-residency, and e-commerce requirements on our blog, which will benefit both small and large businesses, regardless of their form of operation.
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Price list
| Service | Price |
|---|---|
| Subscription fee | 0 € |
| Consultation for a regular customer 0,5 hour per month | 0 €/hour |
| Consultation | 100 €/hour |
| Base Price up to 63 | 49 €/month 0,70 €/entry 0,65 €/entry 0,60 €/entry 0,55 €/entry 0,50 €/entry |
| Merit Aktiva/Merit Palk data storage fee** | 3.5 €/month |
| Address and contact person | 150 €/year |
| Address and contact recovery | 60 €/pc |
| Apartment association cost accounting | 2.5 €/apartment (starts 49€) |
| Annual report | 50 €/pc |
| Annual report (Small entrepreneur) | 75 €/pc |
| Preparation of the English version of the annual report | 30 €/pc |
| Annual report to be audited/reviewed | 200 €/pc |
| Project calculation | +25% from the base price |
| Estonian VAT registration | 50 €/pc |
| German VAT registration | 200 €/pc |
| UK VAT registration | 200 €/pc |
| Correction of Estonian declarations | 10 €/pc |
| Submission/correction of UK/German/Canada VAT return | 35 €/pc |
| Registration for EORI number | 30 €/pc |
| Tax deferral | 30 €/pc |
| Submission of OSS/IOSS declarations | 30 €/pc |
| Submission of INF declarations | 30 €/pc |
| Submission of Forest Transaction Notification | 35 €/pc |
| Annexes to TSD | 10 €/pc |
| Communication with the Tax Board during inspections or audits | 60 €/hour |
| Entry of the Company Registration Portal | 75 €/pc |
| Preparation of a business trip/expense report by the client in Costpocket app | 0 €/pc |
| Preparation of a business trip/expense report by the accountant | 15 €/pc |
| Preparation of payment orders to the Internet bank via the Merit Aktiva interface | 0 €/pc |
| Manual preparation of payment orders | 5 €/pc |
| Confirmation of payment orders | al. 50 €/month |
| Preparation of sales invoices by the client in Merit Aktiva (manual) | 0 €/pc |
| Preparation of sales invoices by the accountant | 5€/pc <10pc> 3€/pc |
| Preparation of the statistical report | 25 €/pc |
| Preparing documents | 15 €/pp |
| Contract preparation | 30 €/pc |
| Salary calculation | 8 €/employee |
| Employment register entries | 20 €/pc |
| Form A1 (E101) application | 25 €/pc |
| Submission and calculation of incapacity for work certificates | 8 €/pc |
| Calculation of leave and holiday pay | 8 €/pc |
| Applications for reimbursement of holiday pay / social tax from the state budget | 8 €/pc |
| Merit Aktiva database transfer fee | 50-500 €/pc |
| Merit Aktiva additional user with full rights** | 12 €/month |
| Initial setup of the client Merit Aktiva database | 60 €/pc |
| Maintenance of the client Merit Aktiva database | 5 €/month |
| Merit Palk additional user | 30 €/month |
| Recovering a deleted Merit Aktiva database (without database free of charge) | 100 €/pc |
| Costpocket additional user from third user*** | 6 €/user |
| Violations of the terms of service (documents, authorizations, automations) | 15 €/violation |
| Processing of a bank statement without a Gateway (LHV, SEB, Swedbank, Coop) open banking agreement | 6 €/bank account |
| Additional service (minimum 60€)**** | 60 €/hour |
| Manual bank entries to the accounting program (non-importable bank file to Merit Aktiva) | 0,75 €/row |
| Delivery of letters/parcels (shipping costs will be added separately) | 30 €/pc |
**Prices according to the Merit Aktiva price list
***Prices according to the Costpocket price list
****All services that are not included in the price list are additional services